From invitations to check-ins and seating, EventFlow helps you manage every detail so you can focus on the day itself.
One row per household, not per person. Import a spreadsheet and keep the numbers straight.
Each family gets their own link, replies on it, and keeps their pass in the same chat.
One pass per household, scanned at the gate — and it verifies with no signal at all.
Lay out the room, seat households, and see who is still unseated before the day.
Who came, who did not, when they arrived and what happened at every gate.
Row-level security in the database, so one couple's guest list can never reach another.
Nigerian weddings are generous by nature. The trouble is that generosity meets a caterer who counted plates, and a hall with a fire limit.
A WhatsApp group with your sisters, a notebook, an old spreadsheet, and your mother’s memory. Nobody knows the real number.
One card, one family — in theory. In practice it’s photographed and forwarded, and you find out at the door.
Searching 400 names on paper while a queue builds behind, arguing with people he half recognises.
Not 512 names — 186 invitations. “Mr & Mrs Adeyemi, admits 4.” Import the spreadsheet you already have, or type them in. It’s free to build a list of any size.
Each family gets their own link, sent from your own WhatsApp. They open it, see a proper invitation, and tell you how many are coming.
A code on their phone, tied to that family and that wedding alone. Screenshots are fine. Nobody downloads an app.
Your ushers scan with their own phones. You watch the numbers climb from wherever you’re standing.
Most systems give every person a separate code, then treat a second scan as fraud. Ours knows the Adeyemis were invited for four, three have walked in, and one is still parking.
You never tick a box marked “plus one”. You write how many the invitation admits, and that’s the whole idea.
Your usher lets them in and you see it happen on your phone. Nobody is turned away in front of the family.
Who came, when, through which gate, and who was turned away. You get the whole story the next morning.
No email addresses to chase. Each family’s invitation opens in your own WhatsApp with the message written and their personal link attached — you just press send.
Your ushers download the guest list before doors open. Scanning carries on with no signal at all, and everything syncs the moment a phone finds the network again.
They tap a link. It opens in whatever browser their phone already has — old iPhone, cheap Android, doesn’t matter. They reply, they save the pass, they show it at the gate.
And they never pay a naira. Your guests should not be asked for money to attend your wedding, so there is no charge to them at any point.
Not a subscription. Nothing renews, nothing is charged again, and you can build your whole guest list before you decide.
Roughly the cost of two or three plates of food, for the one part of the day where a mistake is visible to everyone.
Planning weddings for a living? There’s a monthly plan for that — but if you run fewer than about sixteen events a year, paying per event is cheaper and we’d rather you did that.
Your usher searches their name and checks them in by hand. It takes a few seconds and it’s recorded the same way as a scan. Dead batteries are the most ordinary thing that happens at a wedding — it’s a normal part of the app, not an emergency.
The first family through gets in. When the pass is presented again with none of the invitation left, the usher sees that it’s already been fully used, along with the time and which gate. Whoever is holding it can be turned away or waved through — that’s your call, not the software’s.
No. “The Okafor Family, admits 6” is a complete entry. Name the individuals only if you want table cards or a record of exactly who came.
Yes, and properly. Build your entire guest list free — there’s no cap on that. Invite 150 guests, watch them reply, and check people in. You only choose a plan when you send more invitations than the free 150.
You get a report: who came, who didn’t, when people arrived, which gate they used, and anyone turned away. Download it as a spreadsheet. Your data stays yours and you can delete it whenever you like.
Weddings are the hardest version of this problem: no tickets, no barriers, everyone knows somebody. What handles that handles a graduation or a conference comfortably.
Matriculation, convocation, prize days. Thousands of guests through eight gates on one morning.
Programmes that repeat across days and sessions, with attendance tracked separately for each.
Named delegates, printed badges, and a record of exactly who was in the building.
Different passes for different areas, and a complete audit trail of every entry and every refusal.
Multiple gates running at once, staff who only see their own entrance, and a permanent log of who came in, when, through where, and who was turned away.
Annual pricing, and a conversation first rather than a signup form.
Talk to us about your organisationBuild the whole thing free. Decide on a plan when you’re ready to invite people.
First 150 guests free · No card needed · Takes about two minutes